Enliven Festival 2025 Food Vendor Application

Hello vibrant being!! Thank you for your interest in providing your delicious food at Enliven Festival 2025.

BEFORE YOU BEGIN: Please read and understand the following message related to our vendor application process:

SAVING: This application, unlike Google Forms, does not save your progress. Therefore, if you wish to take your time filling out the responses or come back to it later, we suggest you do so in a separate document and copy/paste the responses into the sheet when you are ready to submit, so as to not lose your work.

CERTIFICATION: For the safety of our guests, all food vendors and associated staff must hold valid Food Safe certificates and a valid operating permit through VCH.

FOOD VOUCHERS: We do not take a percentage of sales from food vendors, however we do request that all food vendors accept Enliven Festival food vouchers (given to Enliven artists, staff, volunteers, etc). Food vouchers will be $14 face value vouchers (worth $14 cash at food stalls). Enliven will reimburse food vendors $11 for each $14 face value voucher.

VENDOR FEES: Food vendor fees are $800 which includes four (4) tickets to the event including early entry to arrive on Wednesday and one (1) on-site parking pass. Your vendor fees must be paid by May 15th at the latest. If you do not pay your vendor fees, your slot will be forfeited. Please ensure to check your email regularly, including your junk mail! Our communications may end up in your junk or spam folder.

SUSTAINABILITY: All vendors must use compostable (not just biodegradable) packaging and utensils. No water bottles will be sold on-site (by vendors or Enliven Wellness Festival) and no glass bottles are permitted for sale. We encourage all vendors to source products locally whenever possible. Straws are required to be plant-based.

WASTE MANAGEMENT: Enliven is enforcing a pack-in, pack-out policy this year for attendees. We are making an exception for food vendors, and will provide a “Food Scraps” bin and a “Compostable Containers” bin. We will be processing these two categories of waste ONLY. If you will be producing recycling and garbage, we ask that you properly sort and dispose of this yourselves. The local transfer station is down the road and is open on Monday from 1 pm - 8 pm.

AMENITIES PROVIDED: We will provide lighting for the surrounding area, however you should still bring (battery powered) booth lighting to ensure that you/your patrons can see properly in the dark. You are expected to provide shelter, your full kitchen setup and be able to operate without electricity. We will have electricity available for your fridges to ensure food is kept cool. We will have a charging station for you to charge your phone/payment processing machines upon request. There is no cell service on site but there is Starlink internet available. You will be provided with the WiFi code for your credit card payment processing machines. There is running water on-site including free cold showers. Vendors are welcome to camp anywhere on the grounds, there is no designated vendor camping.

SANITATION PROTOCOLS: Please ensure that you adhere to the necessary sanitation protocols, including proper food storage, preparation and waste disposal. While also maintaining a clean workspace to prevent any health hazards.

Please provide the necessary permits from Vancouver Coastal Health to ensure your food operations meet health and safety standards.

INFORMATION DISCLOSURE: Your photo & biography, should you be selected, will be published on our website and social media, and will be visible to the public. Please ensure your submission has this in mind.

DEADLINE: Phase 1 application deadline is March 22nd. Phase 1 applicants will receive their results by April 5th. Phase 2 applications will remain open until May 15th OR until all slots are full, and will be processed on a first come first served basis. Results can be expected within 2-3 weeks. Note: it’s possible that all our slots will fill in phase 1, so don’t wait to apply!

ACCEPTANCE EMAIL: If you are accepted, you will be sent an acceptance email along with a link to pay your vendor fees. Please RESPOND confirming your participation within ten (10) business days. If you do not respond, your vendor slot will be given to another candidate. Please ensure to check your email regularly, including your junk mail! Our communications may end up in your junk or spam folder.

CONTACT INFO: Please ensure your email is active and without spelling errors. Please ensure your phone number is current.

Thank you for taking the time to understand the relevant information, to fill out this form mindfully, and for offering to share your gifts with the Enliven community!

Legal First Name *

Legal Last Name *

Preferred Name and/or Pronouns

Business Name *

Email *

Phone *

Please describe what kind of food you’ll be offering at Enliven. *

Please describe your experience as a food vendor: *

Please describe your experience vending at festivals: *

Please upload a copy of your food safe certification (main contact - we will request the remaining certificates once your staff is confirmed). PDF, PNG or JPEG only. *

Do you have adequate shelter in case it rains? *

Do you have a quiet generator that will suffice for your power needs? *

Do you accept card payments? *

Emergency contact phone #: *

Additional Staff

If you know the staff you wish to accompany you at the event at this time, please enter their information below. If you have not yet determined who your staff will be, you can add them at a later date.

Do you know the staff you wish to accompany you at the event? If you do, please type YES to automatically populate the rest of the form. Otherwise, please type NO. *

Additional staff 1 contact info: *

Full Legal Name
Email

Additional staff 1 Food Safe certificate (file upload - PDF, PNG or JPEG only) *

Additional staff 2 contact info: *

Full Legal Name
Email

Additional staff 2 Food Safe certificate (file upload - PDF, PNG or JPEG only) *

Additional staff 3 contact info:

Full Legal Name
Email

Additional staff 3 Food Safe certificate (file upload - PDF, PNG or JPEG only)

Promotional Materials

Please submit your promotional materials below. PLEASE NOTE: By submitting these images and text, you are consenting to them being shared on our website, Instagram and Facebook if you are selected as part of our program. Please be mindful to provide photos that are high resolution, in PNG or JPEG ONLY and are without any glare. We cannot accept any changes to the photos or information you’ve shared once submitted.

Biography for you and your business:

Facebook and/or Instagram handles:

Website:

Submit a headshot of you for your graphic, JPEG or PNG only: *

Submit a photo of you practicing your craft, JPEG or PNG only:

Congratulations, you made it through! Please read the final information before submitting.

Have you fully read the informational section at the top of this application form? If not, please familiarize yourself, the information is important for you to know. *

I have read and understand all terms.

If you are accepted, please respond promptly (check your junk mail and ensure that you mark our senders as safe if our emails are going to junk). If you do not respond within 10 business days of being accepted, you will be considered unresponsive and your vending opportunity will be given to the next candidate. *

I understand this.

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